Once you have connected your accounting system or chosen a file specification, a set of default automations will have been setup in Divly. These automations will define how different transaction types are recorded in your bookkeeping. You will most likely want to change or add some automations, and this article will explain how this is done.
Review the default automation templates
After your export is set up, navigate to Automations in the sidebar. Under the tab My Automations tab you will notice a set of default automations have already been created by Divly. It is optional whether you choose to use these or create new ones.
You have three options on what to do with the default automations:
Keep the preset automations if you are happy with the layout. Speak to your accountant if you are unsure what is most practicaly for your company's accounting.
Edit the automations by clicking the pen icon towards the right side of each automation. This is useful if you want to keep the same structure, but change the account numbers to match your company's account layout.
Delete the default automations by clicking on the X next to each one if you prefer to set up your own classifications.
Create custom automation templates (optional)
Creating custom automation templates will allow you to create a new journal entry classification for any crypto transaction type of your choice. Divly has built a flexible system that will allow you to customize your bookkeeping to great lengths.
This could be useful to do if you prefer for example to split:
By cryptocurrency: Rather than representing your entire crypto portfolio in one account your prefer to have one for each crypto (e.g. BTC, ETH, USDC, etc)
By exchange/wallet: Rather than representing your entire crypto portfolio in one account your prefer to have one for each exchange/wallet (e.g. Kraken, Coinbase, Ledger, etc).
Note: If you are unsure about what suits your company best, have a conversation with your accountant. The Divly team is not qualified to give legal or financial advice, but can provide examples of what companies tend to do in specific countries.
If you have elected to create new automation templates, then click on the tab New Automation Template. Then follow the below steps to create a new one:
Automation Setup: Choose an Automation Name that will be used in Divly (e.g. Buy Crypto - Kraken). Select the export you have connected in the previous article - Step 4: Connect your accounting system.
Filters (optional): Choose what filters you want to use in specific scenarios. For example, if you have split up your crypto portfolio into different exchanges, you can set this here (e.g. IF - The wallet or integration - Equals - Kraken). This will ensure that only transactions done on Kraken will be considered in this automation. You can add multiple filters if needed by clicking the "+" icon.
Voucher Rows: Set up the journal entry as you would like to see it in your accounting software. You can use any account number that suits you. Click the "+" icon to create multiple rows when required (e.g. if you want to account for fees in a specifc way).
Voucher Preview: Check that the example voucher matches your intention. If its correct then click the blue button Activate Automation. You can always go back and edit the automation by clicking Update Automation when needed.
For more detailed information on how to create automation templates, please see the Divly help desk articles in the crypto accounting collection.
Proceed to the final step!
Excellent work! After setting up your automation templates the hard work is done. You are now ready for the final step - Step 6: Synchronize your bookkeeping.